Som Region Gas (“we”, “our”, or “the Company”) is committed to protecting the privacy and security of information collected through the SomrGas platform — our Gas Cylinder Purchase, Sales, and Inventory Management System. This Privacy Policy explains what data we collect, how we use it, and your rights regarding that data.
By accessing or using the SomrGas platform, you agree to the practices described in this policy.
1. Information We Collect
We collect information necessary to operate the SomrGas platform and deliver our services:
- Account Information: Username, hashed password, user group, branch, and company assignment provided at account creation.
- Session Data: Login timestamp, host IP address (used for audit logging), and session identifiers.
- Business Records: Purchase orders, sales transactions, customer profiles, supplier details, and inventory records entered by authorised users.
- Usage Data: Pages visited within the system, actions performed, and access logs for security and audit purposes.
We do not collect payment card details, government identification numbers, or biometric data.
2. How We Use Your Information
Information collected is used exclusively for the following purposes:
- Authenticating users and maintaining secure access to the platform.
- Displaying personalised dashboards and role-based content.
- Recording and reporting business transactions (purchases, sales, inventory movements).
- Generating operational reports for management and compliance.
- Detecting and preventing unauthorised access or fraudulent activity.
- Improving system performance and troubleshooting technical issues.
3. Data Security
We implement industry-standard technical and organisational measures to protect your data:
- Passwords are stored as one-way SHA-1 hashes and never in plain text.
- Access to the platform requires valid credentials and is protected by session-based authentication.
- Database access is restricted to authorised application connections only.
- Role-based permissions limit what each user can view, create, modify, or delete.
While we take reasonable precautions, no system is entirely immune to security risks. Users are responsible for keeping their login credentials confidential.
4. Data Sharing & Disclosure
We do not sell, rent, or trade your personal information to third parties. Information may be disclosed only in the following limited circumstances:
- Within the Organisation: Data is accessible to authorised employees and branch personnel as required for business operations.
- Legal Obligations: We may disclose data if required by Ethiopian law, court order, or regulatory authority.
- Service Providers: Trusted technical partners (e.g., hosting providers) who assist in operating the platform under confidentiality agreements.
5. Data Retention
Business records (transactions, inventory, customer and supplier data) are retained for as long as required by Ethiopian commercial and tax regulations, or as determined by company policy. User account data is retained for the duration of employment or business relationship and may be archived thereafter.
6. Your Rights
Authorised users of the SomrGas platform have the right to:
- Access the personal data held about their account by contacting the system administrator.
- Request correction of inaccurate information.
- Request deletion of their account, subject to legal retention obligations.
To exercise these rights, please contact your branch administrator or reach us at the address below.
7. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Last updated” date. Continued use of the platform after changes are published constitutes acceptance of the updated policy.
8. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us:
- Company: Som Region Gas
- Head Office: Addis Ababa, Ethiopia
- Email: support@somrgas.com
- Phone: +251 900 000 000